Privacy Policy

1. Who This Policy Applies To

Oumie operates in two modes:

• Solo Mode — your school is not an Oumie partner. Your data stays with you and is never shared.
• Partnered Mode — your school has signed a partnership agreement AND you have separately consented to share data with your school. Different sections of this policy apply depending on which mode you are in.

Sections 2, 3, 4b, 4c, 5, 7, 8, 9, 10, 11, and 12 apply to all users. Sections 4a and 6 apply only to Partnered Mode users.

This policy applies to users of the Oumie Chrome extension, the Oumie web dashboard at oumie.app, and any related services operated by Oumie LLC.

2. Information We Collect

Account information

• Your name, email address, and university
• Your year in school, major, and self-reported study preferences collected during onboarding
• Your school calendar feed URL if you choose to connect it, along with the assignment titles and due dates it contains

Study session data — how tracking works

Oumie uses two tracking systems with different scopes.

Passive tracker (all sites). While the extension is active, it records the category of sites you visit (study, research, entertainment, social, or productivity) and the time spent on each. On sites that are not supported study platforms, it records only this domain-level category and time. It does not read page titles, page content, or full URLs on those sites.

Study-site tracker (supported platforms only). On supported study platforms such as Canvas, Brightspace, Blackboard, Google Docs, and Microsoft Office, the extension reads the page address on your device to determine the page type (such as assignment, quiz, or dashboard) and to detect a course code if one is present. It also reads specific page elements, such as the assignment title, course name, or document title, in order to match your study session to the correct assignment.

What we send to our servers

• Session duration, with idle time excluded
• The site name and category
• The page title
• The assignment title, course code, and course name, where detectable
• The page type, such as assignment or quiz
• Scroll depth and a completion estimate for the session

What we never collect

• Raw full web addresses (URLs are read on your device for classification only and are not sent to us)
• Keystrokes
• Passwords or anything you type into forms
• The body content of any document, such as the text of your essays, answers, or messages
• Any data on non-supported sites beyond the domain-level category and time

Assignment information you enter manually or import through your school calendar feed is also stored. If you disconnect your calendar, all synced assignment data is deleted from our servers immediately.

3. How We Use Your Information

We use the information we collect to:

• Power your personal study dashboard and generate insights about your study habits
• Calculate your Focus Score and track your streaks and progress over time
• Generate personalized assignment time estimates based on your historical study patterns
• Deliver AI Coach recommendations — your session data is sent to an AI provider to generate personalized coaching suggestions
• Send deadline reminders and notifications via email or SMS if you have opted in
• Improve Oumie as a product using aggregated, de-identified behavioral patterns — individual users are never identifiable in product analytics
• Respond to your support requests and communicate with you about your account

4. Information Sharing

4a. With your university

We share your individual data with your university only if two conditions are both true: your school has signed a current Oumie partnership agreement, and you have separately clicked an "I consent" button specifically authorizing data sharing with your school. This consent is a separate step — it is not bundled with account creation or extension installation. If either condition is not met, no individually identified data is ever shared with your school.

You can revoke this consent at any time. See Section 7c.

4b. With service providers

We use trusted third-party services to operate Oumie. Each receives only the data it needs to perform its function and is contractually prohibited from using your data for any other purpose. See Section 5 for the full list.

4c. Third parties and advertising

We do not sell your data to any third party. We do not use your data for advertising. We do not share your data with data brokers, analytics platforms, or ad networks.

5. Service Providers

We use a small number of trusted service providers to operate Oumie. They process data only to provide services to us and may not use it for their own purposes. They are: Anthropic (artificial intelligence used to draft advising communications and summaries), Twilio (text message delivery), Resend (email delivery), Render (application and database hosting), and Vercel (website hosting). We do not sell your data. We do not share it with data brokers. We do not use it for advertising.

6. FERPA and Partnered Mode

This section applies only to Partnered Mode users.

When your school becomes an Oumie partner, your school may designate Oumie as a school official with a legitimate educational interest under the Family Educational Rights and Privacy Act (FERPA) and its regulations at 34 CFR 99.31(a)(1). Under this designation, Oumie performs a service the school would otherwise perform itself, acts under the direct control of the school with respect to your data, uses your data only for the purposes the school authorizes, and does not share your data with anyone else except as FERPA permits.

The specific terms are set out in a written agreement between Oumie and your school. In Partnered Mode, authorized staff at your school, such as advisors, may see your individual engagement information to support your academic success.

Beyond the FERPA school official designation, Oumie requires your separate explicit consent before any named data about you is shared back with your school. The partnership agreement between Oumie and the university requires the university to inform you of the partnership and present you with a consent mechanism before any individual data flows to them.

If you have questions about whether your school is an Oumie partner, contact us at oumiellc@gmail.com.

7. Your Rights

7a. Right to access

You can request a copy of all personal data we hold about you at any time by emailing oumiellc@gmail.com. We will respond within 45 days.

7b. Right to delete

You can delete your account at any time through your account settings. On deletion, we de-identify your user record — your name, email, and any other directly identifying fields are removed or replaced with anonymous identifiers. We retain aggregated behavioral patterns for product analytics; these patterns are never personally identified and cannot be linked back to you after de-identification.

If your school is a current Oumie partner, the school may retain historical records under FERPA's record retention requirements — this is the school's responsibility under FERPA, not Oumie's. Oumie will de-identify its own copy of your data on request regardless of what records the school holds.

7c. Right to revoke partnership consent

If you previously consented to share data with your partnered university, you can revoke that consent at any time from your account settings. Revoking consent stops future data sharing with your school immediately. It does not delete your Oumie account or affect your personal dashboard. Records already shared with your school prior to revocation may be retained by the school under FERPA — that retention is the school's responsibility under FERPA, not Oumie's.

7d. Right to portability

You can request a machine-readable export of your study session data, account information, and assignment records by emailing oumiellc@gmail.com. We will deliver a JSON export within 45 days.

Other rights

You can correct inaccurate account information directly in your account settings at any time. You can disconnect your school calendar feed at any time, which immediately deletes all synced assignment data from our servers. You can disable or uninstall the extension at any time to stop further data collection. You can opt out of SMS and email notifications from your notification preferences.

8. Children Under 13

Oumie does not knowingly collect personal data from anyone under the age of 13. If we become aware that we have collected data from a child under 13 without verifiable parental consent, we will delete that data immediately.

If your school district uses Oumie with K-12 students, separate COPPA-compliant terms apply and must be agreed to by the district before deployment. Contact us at oumiellc@gmail.com for details.

9. California, Virginia, and Colorado Residents

If you are a California resident, you have rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect and how we use it, the right to delete your personal information, the right to opt out of the sale of your personal information (we do not sell your data), and the right to non-discrimination for exercising these rights.

If you are a Virginia resident, you have rights under the Virginia Consumer Data Protection Act (CDPA). If you are a Colorado resident, you have rights under the Colorado Privacy Act (CPA). These rights are substantively similar to those described above.

To exercise any of these rights, email oumiellc@gmail.com with the subject line "Privacy Rights Request." We will respond within 45 days.

10. Data Security

All data transmitted between your browser and our servers is encrypted in transit using HTTPS/TLS. Data stored in our database is encrypted at rest. Passwords are never stored in plain text — they are hashed using industry-standard algorithms before storage. Access to production data is restricted to authorized personnel only.

In the event of a data breach that affects your personal information, we will notify you by email within 72 hours of becoming aware of the breach, consistent with applicable law.

11. Changes to This Policy

When we make material changes to this policy, we will notify you by email and by displaying a banner in your Oumie dashboard before the changes take effect. Your continued use of Oumie after receiving that notification is your acceptance of the updated policy.

12. Contact

For privacy questions, data requests, or concerns about how we handle your information, contact us at oumiellc@gmail.com.